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Applies to:Office for Mac, Office 2019 for Mac, Office 2016 for Mac
To use Office for Mac in your organization, it needs to be activated. How you activate Office for Mac depends on whether your organization has an Office 365 (or Microsoft 365) plan or has a volume license agreement. But in both cases your users won't have to enter any product keys. Sling app for mac.
Note
If you're an Office user trying to activate a personal copy of Office for Mac, follow these instructions instead of reading this article.
Activate Office 365 versions of Office for Mac
If your organization has an Office 365 (or Microsoft 365) plan, make sure you assign each user a license for Office before you deploy Office for Mac to your users. If you don't assign a user a license, you can still deploy Office for Mac to that user, but the user won't be able to activate and use Office.
For Office 365 (and Microsoft 365) customers, Office for Mac activates by contacting the Office Licensing Service on the internet. The Office Licensing Service keeps track of which users are licensed and how many computers they've installed Office on.
After you deploy Office for Mac, your users are prompted to activate Office the first time they use it. Make sure users are connected to the internet when they activate Office.
On the Sign in to Activate Office screen, users should select Sign In, and then enter their email address and password. After they sign in, users may see an alert asking for permission to access the Microsoft identity stored in their keychain. They should select Allow or Always Allow to continue.
While you can deploy Office for Mac for your users, your users need to sign in and activate Office for Mac for themselves. That's to ensure that the Office Licensing Service properly associates Office for Mac with the correct licensed user.
A program on the Mac, the Office365ServiceV2 daemon, runs once a day to check the user's subscription status. The computer must be connected to the internet to contact the Office Licensing Service. If the computer can't contact the Office Licensing Service after nine days, the user sees a warning message when working in an app.
If the computer can't contact the Office Licensing Service after 30 days, Office goes into reduced functionality mode. This means that the user can open, view, and print existing documents in an Office app, but can't create or edit documents. The user also sees a message in the app that most features aren't available. After the user connects to the internet and the subscription status is verified, all the features of Office are available again.
For each user that you've assigned a license to, you can deploy and activate Office for Mac on up to five Macs for the user. If you need to provide Office for Mac on a sixth computer for a user, you need to deactivate an existing installation first. Deactivating an installation doesn't remove Office for Mac from the computer. Instead, the installation goes into reduced functionality mode.
Users can sign into the Office 365 portal to deactivate an existing installation by going to My account > Install status > Manage installs. Or, you can deactivate an installation as an Office 365 administrator. Sign into the Office 365 portal, go to the admin center, and then go to Users > Active Users. Select the user, and then choose Edit for the Office installs property of the user.
Activate volume licensed versions of Office for Mac
To activate a volume licensed version of Office 2019 for Mac or Office 2016 for Mac, use the Volume License (VL) Serializer. You can download the VL Serializer by signing into the Volume Licensing Service Center (VLSC). You run the VL Serializer on each computer. By doing this, your users won't see any activation prompts when they first open Office 2019 for Mac or Office 2016 for Mac.
For more information, see Overview of the Volume License (VL) Serializer.
Related articles
Choosing computers for an entire team can be a daunting task, especially when everyone has strong personal opinions. To clarify things, we've taken a no-nonsense approach to explaining the options available to business buyers. While we have positioned these facts in the context of an 'either/or' shopping decision, many business owners choose to purchase a blend of Macs and PCs and distribute them based on department (typically with creatives receiving Macs and other staff sticking with PCs). Additionally, some business owners allow their staff to choose which type of machine they want. This is a good option for companies that want to emphasize employee autonomy, but it can be a costly choice.
If you're on the hunt for business laptops and desktops but still in the 'Mac or PC?' stage of decision-making, this guide is for you.
Handling Mac and PC employee preferences
The most obvious difference between Macs and PCs is the operating system. The interfaces are visually very different, menus aren't set up the same way, and many keyboard shortcuts vary between the two types. Most die-hard Mac or PC fans are primarily attached to the brand they like because of the general interface, but the exterior design can be a major selling point (or detractor) as well.
While PCs vary drastically in design from machine to machine, Macs have a more consistent look and feel that appeals to people who prefer a high-end experience. If your employees want Macs because of the look and feel, you may be able to win them over with a high-end PC, like an HP EliteBook or Microsoft Surface Pro. On the other hand, if your employees prefer a Mac or PC due to efficiency or ease of use, you may have a harder time convincing them to switch. Workers who use extensive keyboard shortcuts or specialized design, visualization, or analytics software may be particularly sensitive to laptop type, and while it is possible to switch from being a Mac user to a PC user and vice versa, there is something to be said for keeping productive employees happy.
Pros of Macs
Low maintenance: If your small business doesn't have the budget for tech support and you're uncomfortable with basic maintenance, a Mac may be a good option. Apple laptops and desktops are famously low-maintenance and not often a target for hackers.
High status: While it may be tough to admit to oneself, status and perception by others is a reason many people prefer Apple computers. If a large part of your business involves impressing clients or investors, it might be worthwhile to spring for the company's 'designer' laptops.
Industry standard for design: If you employ a lot of designers or creative professionals, Macs are a good option to satisfy your staff. Digital graphic design really got its start on Macs, and the system still has a pretty tight grip on the artistic community. Even Photoshop was born on Macs. Because of this, many designers first learned how to design on Macs and remain fiercely loyal to them.
Luxurious design: Compared to some other laptops (even many high-end PCs), Apple computers feel and operate like luxury machines. The company is known for bright and colorful displays, responsive keyboards, and highly sensitive track pads. For many people, the sheer quality level of the aluminum unibody chassis is reason enough to buy a MacBook.
For details about the latest Mac operating system, check out https://www.businessnewsdaily.com.
Cons of Macs
Expensive: All Mac products are expensive. Part of that comes from the luxury design and high-status perception. Apple doesn't make a budget option. If you are not interested in paying a minimum of $999 per laptop, a MacBook is not for you.
Very few choices: Apple is the only manufacturer of Mac products. When you shop for a MacBook or an Apple desktop, your design and configuration options are limited. Likewise, if a power cord breaks, you'll have to either shell out top dollar for an Apple replacement or take your chances with a third-party cord.
No touchscreens or hybrids: There aren't any Macs with 360-degree hinges, touchscreens or stylus capabilities. However, Apple does make a line of iPads to serve this market. If touchscreens on a laptop are important to you, it might be worth buying tablets in addition to laptops.
Office for Mac: It used to be that you could only run Microsoft Office on a PC, but now there is a Mac version of Microsoft Office. If you've never used Office before, you'll probably enjoy using Mac for Office. If you're already adept at using Microsoft Office on a PC, you'll go through an adjustment period using Office for Mac, because it's not identical to the PC version (especially when it comes to Outlook).
Pros of PCs
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Varied price points: PCs crush Macs in offering prices suitable to a wide range of budgets. You can purchase a very low-end PC for as little as $300 (we don't recommend that) or a ridiculous gaming monster machine for $30,000 (we don't recommend that either). The average cost of a PC is between $400 and $500, while the average cost for a Mac is $1,500, per NPD Group.
More customizable: PCs are highly customizable. Many of the well-known manufacturers (Dell, Lenovo, HP, etc.) offer many upgrade options, such as additional ports, CPUs, GPUs and plenty of accessories. This is a huge asset if you're outfitting a large team with drastically varying needs.
Many design options: Because so many different companies manufacture and sell PC laptops, there are lots of design options. You can purchase heavy and powerful workstation-style laptops, portable ultrabooks, hybrids that can transform from laptop to tablet, and so on.
Business standard: Outside of the design world, PCs are the general industry standard for business users. With the widespread use of PCs, your employees are likely to be familiar and comfortable with using a PC laptop at work.
Cons of PCs
Quality varies: Because there are so many manufacturers of PCs, the quality varies massively from machine to machine. Using buying guides on reputable sites and looking at product specifications can help ensure you get a quality PC. Keep in mind that if the price is super low, the actual build is likely to feel cheap and flimsy.
Sometimes OS updates are terrible: Macs are nothing if not consistent. While Apple updates its OS occasionally, adding in features and power, the company more or less maintains the status quo. Sometimes Windows OS updates feature minor improvements too, but other times Windows decides to do something completely different and terrible, like Vista (an OS everyone hated) or Windows 8 (an OS no one understood).
Security software: If you purchase a PC, you should also purchase some form of antivirus security software. In general, this is not a huge expense, but it is something you need.
Less stylish: PCs are getting better-looking, but there are still many manufacturers of business machines that pay little attention to aesthetics. You can find nice-looking PCs that feel like high-quality machines, but PCs aren't considered as universally stylish as Macs, and in some cases they are downright dowdy.
Alternatives to mainstream laptop choices
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You may want to consider something outside the PC/Mac paradigm. There are OS alternatives that can run on nearly any machine, and several viable business Chromebooks are currently on the market.
Alternative operating systems
An easy way to give your staff (especially your tech pros) flexibility is to allow them to install their own OS on their work PCs. The Linux-based Ubuntu is a popular open-source software OS that appeals to people who don't like Windows or Mac but also don't want the hassle of running Linux with no frills. Once installed, Ubuntu functions much like any other OS, and it is relatively intuitive and user-friendly. Few companies make machines with Ubuntu preinstalled, but you can find them from Lenovo, HP and Dell. It's also easy to install it yourself, thanks to Ubuntu's extensive online training materials.
Chromebooks
Chromebooks have come a long way in the last few years, but Google's introduction of the gorgeous Pixelbook (complete with high-end chassis, stylus and flexible touchscreen) is what really tipped the scales. There's even a rumor that Google is adding a dual-boot function that allows users to toggle between Google's OS and a third-party (perhaps Windows?) OS. Even if this rumor doesn't come to fruition, the Pixelbook and other standout business Chromebooks deserve consideration when you're shopping for a business device.
Currently, Chromebooks run a largely web-reliant operating system by Google called Chrome OS, which is easy to navigate with a modern design. These machines tend to last longer on a charge than their PC counterparts, and they tend to be inexpensive, due in part to a lack of storage space. Chromebooks are meant to run web applications rather than downloaded software. As more storage moves to the cloud, SaaS continues to spread, and downloading software becomes a less frequent occurrence, it's possible Chromebooks will naturally take over.
Mac Or Pc For Office Desks
Chromebooks are inexpensive and growing in popularity. Check out our guide to learn more.